This meeting will be mainly concerned with selecting images for this season’s Rose Bowl competitions. What is needed are the best images you have taken in the last two years (and weren’t used in last season’s Rose Bowl!) In particular do look at your prints and remember to include any that did well.  It would be very helpful if you could send these to Peter Phillips (phphillips97 AT hotmail.com)  well before the 20th. 
 
Also on the 20th, in the tea break, we will have the judging for the 6X4 competition. Your panel/s can be brought in on the evening.
 
Prior to these events on the 20th, we will have an Extraordinary General meeting in order to make a change to the Club’s constitution.
 
The relevant parts of the Constitution are below:

8) Annual General Meeting

Once in each calendar year the Committee shall convene an Annual General Meeting of the Club, which all members shall be entitled to attend, for the purpose of:

  • receiving the Annual Report of the Committee and the annual audited statement of accounts;

  • appointing Honorary Officers of the Club;

  • accepting resignations of the Committee;

  • appointing a qualified auditor or auditors;

  • making recommendations to the Committee and

  • voting on proposals to amend this Constitution in accordance with clause 13 hereof whenever necessary.

13) Alterations to the Constitution

Any proposal to alter this Constitution must be delivered in writing to the Secretary of the Club not less than fourteen days before the date before the date of the meeting at which it is first to be considered. An alteration will require the approval of both:

a) a simple majority of members of the Committee present at a meeting and

b) a two-thirds majority of members of the Club present at a General Meeting.

Under paragraph 13, the Committee have agreed that the constitution should be amended so that we are not obliged to employ a qualified auditor to go through our finances.

So we propose to replace the phrase above, in red italics, with the phrase

  • appointing an independent monitor of the Club’s finances 

We need a two-thirds majority in a General Meeting to make this change.

 

We hope that this simple change meets with everyone’s approval and is passed.